Job Openings

ACCOUNTING SPECIALIST

POSITION OVERVIEW

The Carpinteria Valley Arts Center (DBA: Lynda Fairly Carpinteria Arts Center) is a nonprofit organization with the core mission of providing the arts and events to the community of Carpinteria, CA. The primary offerings to the community are classes/workshops, gallery exhibitions and events in the courtyard.

The Accounting Specialist is responsible for the organization’s financial accounting function by keeping and maintaining adequate and accurate accounts; and, by performing accounting tasks on accounts payable/receivables, payroll processing, and monthly reconciliations. The Accounting Specialist presents monthly and year-end financial reports for the organization and supports the preparation of the annual budget/ compilation/ tax returns. The successful candidate for this position has the experience and technical expertise to perform the following core responsibilities:

1. Perform the organization’s monthly general accounting process functions:


●    Accounts Payable: receive invoice / receipts and prepare invoice approval for GL entry and payment (vendors / instructors / artists / Staff reimbursements)
●    Accounts Receivables: enter all payments on receivables and maintain outstanding receivables schedules
●    Monthly Bank and Restricted Accounts Reconciliation: perform monthly reconciliations of QuickBooks amounts to bank account and endowment statements
●    Payroll Processing: run bi-weekly and pay monthly / quarterly payroll related liabilities
●    Deposit processing: code donations and prepare deposit check log and bank deposits
●    Donations Processing: upload from DonorPerfect Online (DPO) to QuickBooks: Link Bank deposits with safe Credit Card deposits. Enter donations data into DPO
●    Generate special tracking reports: Programs and Restricted Funds
●    Company credit card processing: gather receipts and code expenses for two accounts
●    Review journal entries to ensure all business transactions are classified and classed properly


2. Perform monthly and annual financial reporting for the organization:


●    Prepare monthly financial reports for the Finance Committee and Board of Directors
●    Prepare annual budgeting reports
●    Prepare and gather supporting documents for fiscal year end Compilation Report and 990 Tax Return and manage the relationship with the outside accountants
●    Prepare required monthly and year end journal entries


3. Provide support to the organization’s Committee activities:


●    Program Committee operations: Track home school vouchers and invoice 3rd party. Prepare presenter fee checks and Staff / Instructor reimbursement checks
●    Exhibition / Gallery operations; Process ingathering fees for exhibits. upload Gallery sales and verify Host sales information. Prepare artist / jewelry commission checks.
●    Process and deposit cash Gallery donations
●    Events operations: Process and deposit cash from event refreshment sales, fundraiser tickets and auction proceeds


4. Perform key office functions


●    Maintain all financial files per organization’s retention policies.
●    Attend monthly finance meetings
●    Communicate with Vendors via email or phone regarding billing questions
●    Attend weekly all-staff meetings
●    Banking liaison for deposits and maintains approved account signers


EXPERIENCE and QUALIFICATIONS:


●    AA or BA in Accounting
●    Experienced technical accounting and compliance proficiency
●    Ability to perform the entire gamut of accounting functions
●    Nonprofit accounting experience is preferred
●    Proficient in QuickBooks and ADP Payroll system
●    Knowledgeable of accounting best practices
●    Identify and participate in process improvements
●    Basic computer skills and Microsoft Suite/ Excel proficiency
●    Exceptional time management, communication, and problem solving skills
●    Ability to analyze data accurately and efficiently


POSITION ATTRIBUTES:


●    Employment Category: Non-Exempt 30 Hours per week (M-F)
●    Hourly rate based upon experience level
●    Reports to: Executive Director
●    Benefits: Healthcare/ Paid Time Off (15 days first year)


MUST BE FULLY VACCINATED

To apply: please send a resume jobs@carpinteriaartscenter.org with a cover letter including three professional references no later than 12/30/21. Please no phone calls or drop-ins.